How a Business VA Can Support You as an Ambitious but Busy Founder
The chances are if you’re at the top of your game in your career and always running out of time in the day to get through your workload, you’re probably seriously starting to wonder if the time has come to hire an Executive Virtual Assistant and start delegating.
Especially if you’re a CEO or a Founder who’s built their business from the ground up and barely have time to reply to your emails between meetings, or get anything other than urgent work done.
There’s a high chance you’re cracking the laptop open again at 8pm after dinner to catch up, and closing it when your eyes stop working because you’re exhausted, which doesn’t exactly work for a restful nights sleep.
So hiring one of our business admin VA is becoming something you’re considering because you know it’s going to increase your productivity and free up time to focus where you need it most
A lot of the incredible Business clients that my VA Agency provides Executive VA support for have started to build a team, perhaps even closed their first round of funding and before they worked with us, they were staying up late, working on planes, in airports, in taxis, whipping their phone out at what was meant to be a dinner date with their partner, just to try to get back to everything and everyone.
And after working with us, they’re sleeping soundly, they’re getting 30-60 hours back every month, there’s a rhythm to their schedule and they can close their laptop before dinner and not need to open it again until the next morning, because everything is more productive and efficient.
One of our clients paid us this lovely compliment, they said:
“Since working with Mel and my dedicated VA, I’ve noticed just how much time I've got back by handing things like my calendar, scheduling and inbox management over. It has allowed me to focus on my business more deeply and my team is more supported, as they also benefit from my VA arranging group travel amongst other things.”
So here’s three ways our the Business VA’s really make a difference to our clients businesses every single day.
➡️ Your calendar is sacred, so let a VA protect and manage it
Judging by the state of your calendar with zero space and overlapping meetings, there’s no method to it all and any spare moment seems to be up for grabs, leaving you utterly frazzled and getting in the way of company progress.
This happened to one of our exec clients, their schedule was nuts as their team had the ability to just book into spare spaces in their diary. Plus they’d just started the moves to raise funding and coupled with the high profile Founder’s constant invites to important events and time needed by their team, it was overwhelming for them.
Once they started working with one of our Exec VAs, they had a firm but kind gatekeeper who quickly set about clearing up the current situation, whilst creating a workable rhythm of regular time with team, prioritising space with investors, head down time and limiting evening events to specific nights if they fit certain criteria.
Our client actually called her VA a magician and said:
“They helped to create a new routine for me and order to my days. Not an easy task! It’s why I call them a Magician. It is liberating to be able to focus so deeply upon the things that matter to me, like time with my business partner, team and family.”
💡 Task your VA with planning that off-site or company event
You’ve been meaning to arrange that team off-site day for a while now, by the time you get time to think about where to hold it, the hotel too, the logistics of getting everyone there, let alone collecting dietary requirements…
One of our Business Admin VAs has helped one of our clients with this specific thing. Just imagine all you need to do is jump on Zoom with your VA, give them the brief, the budget, a list of people who will attend and that’s it.
The VA quickly came back to the client with a spreadsheet containing venue options in 2 different countries, based around where most of the global team were situated. Plus hotel ideas, and options for keynote speakers.
From there everything was arranged, including all the global travel, dietary requirements, meals and break out cocktail parties - it was all done without the client having to do more than a few approvals.
💌 Ditch the inbox overflow dread and let your VA manage it
Imagine you board your flight to New York, with a full inbox that you dread to open once you land, but instead when you touch down it’s organised.
This is what one of our business admin VAs loves to do for one of our clients. Every email has been scanned, filed or flagged for their immediate attention. Priorities get your attention without wading through everything, meetings have been scheduled or moved.
Anything that your team could handle was sent onto them and updates are already arriving in Slack as you taxi from the airport to the hotel, in the taxi your VA arranged to greet you in the airport.
You’re simply able to focus on the meetings ahead of you for the day, knowing everything is taken care of behind the scenes with your VA, massively freeing up your headspace.
This is one beautiful real world example of what our clients experience when they work with one of our business admin VAs.
Just a few wonderful examples of how our Virtual Assistants can help you be more productive and protect your time by organising and managing your calendar, how travel and events are a breeze for a VA and taken off your plate and lastly just how they stay on top of your inbox so you don’t have to.
Over time that relationship just keeps getting better, as your VA gets a deeper understanding of you and your business too, they’re able to shift even more off you plate.
If this sounds like something you need and want in your day to day business then let’s jump on a call and explore what one of our wonderful Business VAs can do for you.
